WPS Writer Memo Design: Professional Layout Strategies

When writing memos in WPS Office, achieving a professional appearance is essential for effective communication. Memos are typically in-house communications designed to communicate key points without delay, so their appearance should support readability and structure without unnecessary embellishments. Start by setting the margins to industry norms, usually one inch on all sides, to ensure compatibility with organizational templates. This provides clean negative space that makes the document more readable and navigable.



Use a readable sans-serif or serif font such as Arial, Calibri, or Times New Roman, and keep the font size between 10 and 12 points. Avoid using multiple fonts or styles within the same memo, as this can reduce professionalism. Emphasis in bold can be used selectively to draw attention to important sections, but italics and underlining should be minimized to maintain a formal tone.



Always use no extra space inside paragraphs and add an blank line after each paragraph to guide the eye between thoughts.



The memo format typically includes four core identifying lines: To, From, Date, and Subject. These should be left-justified and written in ALL CAPS for visibility and formality. After the Subject line, leave a blank line before beginning the body of the memo. The body should be organized into short paragraphs—ideally no more than four to five lines each to help the reader digest content efficiently. Use lists with symbols or numbers when presenting multiple items, steps, or recommendations; this makes key actions stand out clearly.



Avoid extended text walls by structuring information in digestible chunks. If your memo includes several topics, consider using section titles in bold or 12-point font to indicate a new topic. However, keep titles short and purposeful. Do not use graphics, fills, or colored text unless your organization has a branded guideline—most formal memos use only black text.



Align all text to the left edge; center-aligned or fully justified text can make the document look difficult to scan on digital devices. Keep your language clear and to the point, removing vague or repetitive language. Before finalizing, use WPS’s built-in proofing tools to correct mistakes, and then check the document in page view to confirm that everything fits neatly on one page whenever possible. If the memo extends beyond a single page, ensure that page breaks occur naturally between sections and not mid-sentence.



Lastly, save your memo as a PDF file if you need to send it to different systems without layout drift. This keeps your formatting intact and avoids corruption. By following these formatting best practices in WPS, you create memos that are not only professionally presented but also efficient and professional in their delivery.