How WPS Office Compresses Files To Free Up Storage

Keeping your storage organized becomes difficult when juggling hundreds of large office files.



wps office下载 Office, a versatile and user-friendly office suite, includes a built-in file compression tool that can significantly reduce the size of your files without compromising their quality or functionality.



Whether you’re on a low-capacity device, sharing files over slow connections, or hitting storage thresholds on Google Drive or OneDrive, this tool delivers essential relief.



Simply open the target file in WPS Office to prepare it for compression.



Go to the File tab in the upper-left corner of the window.



You may also find it under "Optimize File" or "Reduce File Size" depending on your version.



Depending on your version of WPS Office, this option may also appear under Tools or as a button in the ribbon under the Review tab.



The system scans your document for large assets including oversized images, duplicate fonts, and unnecessary embedded data.



You can fine-tune how aggressively your files are shrunk.



You can choose between different compression settings, such as Standard, High, or Maximum.



Standard compression reduces file size slightly while preserving visual clarity, making it suitable for everyday use.



This mode strikes a balance—cutting size significantly while retaining acceptable quality for digital viewing.



This option prioritizes space savings above all, reducing images to the lowest practical resolution.



This tool supports mixed-format folders without requiring separate operations.



Use the batch selector to apply compression to an entire directory at once.



This not only saves space but also simplifies organization and transfer.



No need to reapply layouts or fix broken links after decompression.



Text-heavy documents see minimal gains, while media-rich files shrink dramatically.



Documents containing mostly text will see minimal size reduction, while presentations with numerous high-resolution images or embedded videos will benefit greatly.



Look for presentations with embedded photos, charts with high-res backgrounds, or documents with multiple large attachments.



Regular use of this feature can help you declutter your hard drive, reduce upload and download times, and improve overall system performance.



It is a simple yet powerful tool that requires no additional software or technical knowledge.



Whether you are a student managing project files, a professional handling client documents, or an office worker organizing years of archives, WPS Office’s file compression function offers a straightforward way to reclaim valuable storage space without sacrificing usability